A bigger ad budget won't fix this. The leak is operational:
We answer every call and book every patient first, then bring you more.
A free 30-minute look at where patients slip through your practice. Keep the findings whether we work together or not.
Where the calendar actually drains ↓
85% who hit a busy line never call back. They just call a competitor.
Up to 30% in derm. At ~$200 a slot, that's tens of thousands per provider, yearly.
The average practice turns ~3% of new-patient enquiries into patients. The best turn north of 20%.
Healthcare averages 2+ hours to call a patient back. Most enquiries sit till the next day.
New-patient questions go unanswered for an hour. After-hours goes to voicemail.
Patients trust reviews like a referral. No review engine means losing them before they call.
From the playbook
Before we touch a dollar of spend, we research your practice the way a new patient and a competitor would, then hand you a scored report with prioritized recommendations.
You keep the report and the revenue we project you'll recover, whether or not we work together.
Cash-pay practices that want a fuller, more predictable schedule.
Anywhere one new patient pays for the whole system. Not a fit for insurance-only or hospital-employed practices.
You've paid for marketing that never turned into patients.
Nobody fixed the phone, the callbacks, or the front desk.
We're healthcare-native operators, not a lead-gen shop.
Every patient answered and booked first, so every dollar after brings someone in.
I've put AI phone agents and software inside clinics. I know exactly where a practice loses patients:
I don't send marketing and disappear. My team runs the whole thing so you can keep seeing patients.
Structural engineering at Waterloo, an Engineer Officer in the Canadian Armed Forces, then I built Bitlab's healthcare go-to-market engine from zero, including the AI voice agents now answering calls inside specialty groups. Because LeadsACE partners with Bitlab, you get real engineering behind the systems, not a dashboard and a goodbye. No other agency in this space can say that.
No pipeline, no brand. We led with loss-aversion math (the revenue a practice bleeds to missed calls), not features, and built a waitlist of paying clinics that signed before launch.
Anonymous social proof reads as marketing. A named practice with a real result reads like a referral, and clinical buyers trust referrals above almost anything.
"It's going to revolutionize how we do our business, for sure."
"You have a clear explanation and also share best practices… we truly appreciate your time and effort."
The receipts: ~$640K pipeline · 12 clinics signed on a $0 ad budget. Named clients, real numbers, not "50+ practices."
We assemble the right machines for your practice. Click any for the full breakdown.
Capture every call and patient first, then scale acquisition on a system that books.
Stage 2 — Meta & Google priced to cost per booked patient.
× Kills: budget spent on clicks, not patientsStage 3 — every call answered, every patient followed up in minutes.
× Kills: the missed-call leak (1 in 4)Stage 2 — offers a patient actually acts on.
× Kills: ads patients scroll pastStage 4 — one place for every patient, migrated clean.
× Kills: patients lost in the cracksStage 4 — directory listings and referral channels patients trust.
× Kills: invisibility where patients searchStage 4 — train the front desk so bookings and reviews last.
× Kills: a system the team won't runPick your specialty for benchmark defaults, then tune to your practice — drag a slider or click any number to type it. The math we run: budget → leads → consults → patients → revenue.
Same patient-acquisition engine, three ways to deploy it. All of them end in one place: a fuller calendar.
We build the system that catches every patient, then train your team to keep it running.
Everything in Growth Systems, plus we run it. You see booked patients on your calendar, not a list of names to chase.
Everything in Fractional Growth Lead, plus a dedicated crew filling calendars at every site.
You've already paid for "leads" that never booked. So we put it in writing.